Using emails to create projects is a great method to maintain productivity and organization. Depending on the tools you have on hand, you can utilize the following techniques:
- Utilizing Task Management Applications that Integrate with Email to turn e-mails into tasks.
Integrate your email with any task management apps you may be using:
- Todoist:
For automatic task creation, forward emails to a dedicated Todoist email address.
To turn emails into tasks, use browser extensions or the Gmail/Outlook integrations included in the app.
- Microsoft To Do:
When emails are marked as such in Outlook, they are automatically added to Microsoft To Do’s “Flagged Emails.”
- To create tasks in Asana, Trello, or ClickUp, forward emails to designated project boards or lists.
Using emails to create projects is a great method to maintain productivity and organization.
2. Using Email’s Built-In Features
Numerous email solutions come with integrated task management features.
- Gmail:
After opening an email, choose “Add to Tasks” from the three-dot menu.
Google Calendar is synchronized with Google Tasks, which has the email linked.
- Outlook:
In the navigation bar, drag an email to the “Tasks” area.
In the To-Do Bar, convert emails into to-do lists using the “Flag” feature.
3. Automation solutions can facilitate email-to-task conversion:
- Zapier/Make (previously Integromat)
Set up processes in programs such as Asana, Trello, or Notion to create tasks when certain emails arrive.
- Gmail Filters
Use Gmail Filters to apply labels to certain emails and create tasks using integrations
I hope this is helpful to someone.